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San Leon Municipal Utility District 443 24th Street San Leon, Texas 77539
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THE MINUTES APPROVED FROM LAST MONTHS MEETING.
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MINUTES OF REGULAR MEETING OF SAN LEON MUNICIPAL UTILITY DISTRICT
THE STATE OF TEXAS § § COUNTY OF GALVESTON §
The Board of Directors (the "Board") of the San Leon Municipal Utility District (the "District") met in regular session, open to the public, on July 20, 2010 at 6:30 p.m. at the District's regular meeting place at the District Office, 443 24th Street, San Leon, Texas. Constituting a quorum, the following duly-elected members of the Board were present, to-wit:
Joe Manchaca, President John Kelly, Jr., Vice Pres. /Treasurer Julie Hall, Assistant Secretary Kenneth Bishop, Director
Not present: Tyson Kennedy, Secretary
Also present were Janice Hoffman, Office Manager, Ken Keller, Field Superintendent, Steve DonCarlos, District's Attorney, Jim Ainsworth, (A & S) District’s Engineer and C. Webster, District's Security.
Call Meeting to Order; Meeting called to order at 6:30 pm. Comments from District Residents; W. Jakubas asked since the 9th Street lift station is about 2,000 feet away from his property, is there anything that can be done with that lift station? Is there maybe another solution to his problem with the sewer? J. Manchaca stated K. Keller is already working on upgrading the pumps and J. Kelly, Jr. was talking about put a valve that can be put ahead of W. Jakubas property to stop the flow. J. Manchaca stated there is an option to put a lift station at the corner of the property and there would probably be some digging in the new drive. W. Jakubas stated he would hope that would be the last resort. K. Keller stated, let us do the pumps first; we are going to change the 4" to a 6" and that should move the water quicker. If changing the pumps doesn't work, we can install a valve inside the manhole near the property, instead of putting a lift station in the parking lot. No comments from District Residents. Discuss and Approve the Network Security Audit and to Discuss Hiring AVR's IT Representative for the District; AVR's representative, Patrizia Innis introduced herself and Daniel Cohen, AVR's IT technician. P. Innis stated the contracted amount is 4 hours per month onsite (office hours only) and this figure is based on the evaluation of the system needs. J. Manchaca asked if this consist of software and the manual proposal or are we talking about just hardware. D. Cohen stated everything from the moment they walk in the door to the moment they walk out the door will be covered. The work will consist of scope, general routine preventative maintenance, software updates, hardware and software troubleshooting, network security, data backup and performance, backup strategy and implementation of the Red Flag Policy and procedures for the District. P. Innis discussed the Network Security Audit that was performed by another IT tech for AVR. D. Cohen stated he will take the prior security audit and run an evaluation on the District network and he also discussed the manual for the Red Flag. J. Manchaca asked what the fees would be for the Red Flag manual and is it on-going or a one-time fee? P. Innis stated it would be a one-time fee per manual and should be reviewed every year; the cost ranges from $2,000 to $2,400. There was much discussion regarding the Network Security Audit, preparing the manual for the Red Flag and hiring AVR's IT representative. John Kelly, Jr. made the motion to approve the development of the Red Flag policies and procedures and to approve the IT maintenance contract with AVR, seconded by Julie Hall. All in favor, motion carried unanimously. Discussion Regarding the San Leon Volunteer Fire Department's Report; Jeff Pittman introduced himself and handed out his presentation to the Board. J. Pittman stated the VFD has a banquet every year and at that banquet, they cover what they've gone through and where they are in January. J. Pittman wanted to come before the Board to let them know what is going on with the VFD because the San Leon MUD is on the front line collecting a large amount of funds for the VFD and taking the brunt of the citizens. J. Pittman discussed in 2010 there have been 8 structure fires, 2 commercial fires, 2 apartment fires, 22 brush fires, 6 car fires, 6 boat fires, 35 automobile accidents, 28 gas leaks and 254 first response medical calls. In 2009/2010, the fire fighters' had a total of 3279 hours of training. J. Pittman discussed the training for fire fighters hands-on experience with real fires and extricating, which means extracting someone from a vehicle. J. Pittman stated before Hurricane Ike there were 32 active members, after Ike there were only 10 for the first month. As for the fire station, the storage area is complete with the help of the community. J. Pittman stated the fire department was awarded a community development block grant in the amount of $700,000. It has now dwindled down to about $600,000. The fire department was told that they were awarded this money in January 2010 at the Installation Dinner and they would be hearing from someone in about 2 weeks to get the ball rolling; but in June 2010, they would need an environmental study and which would take up to 60 days. J. Pittman stated the fire station is not complete but is operational as far as storage for the fire trucks. There is no bathroom and no decon area for the fire fighters when they come back from a call. They have to go to their own homes and they need to set up a system so they don't contaminant their homes. J. Pittman stated that is where the VFD stands, waiting for the County. J. Pittman updated the Board on the vehicles and equipment. J. Pittman said the budget that is presented to the Board has been the same for years and it is the budget that they submit to the County every year. Some of the utilities are not quite as high on the budget because the building doesn't draw as much on the utilities and cuts have been made in expenses. The projected budget is $213,900. The projected revenue comes from working off of 2333 taps in the District. J. Pittman is asking the residents to add $6.00 for the VFD to their water bills every month and if everyone does this; it comes up to about $14,000. After Ike, the revenue dropped. When it was still good, the VFD was still running about $46,000, the deficit before Ike. There were many discussions regarding the San Leon Volunteer Fire Department fees collected by the District, possibly raising the fees and making the fees mandatory. There were only discussions, nothing to approve. Approve the Minutes of the June 15, 2010, Regular Meeting; J. Ainsworth said there was one correction in his report, to add Quarterly Report. Julie Hall made the motion to approve the minutes of the June 15, 2010, Regular Meeting, seconded by Ken Bishop. All in favor, motion carried unanimously. Consider and Approve the Engineer’s Report; Jim Ainsworth presented the Engineer's Report to the Board. J. Ainsworth said he submitted the Quarterly Report #7 that was due June 30th to TECQ. J. Ainsworth said he has been working with K. Keller; we have about 96% of the manholes completed. We have about 6% completed on cleaning and televising. Smoke tested service areas A, B, & part of C. J. Ainsworth met with R. Martin, the Lead Operator at the WWTP concerning the issue with the digester and prepared an exhibit. When completing sludge removal from the WWTP, it should only be withdrawn from one digester at a time and if it is pulling out of digester #1, all it needs is a valve. The digesters are not automatic and require manual adjustments. Ken Bishop made the motion to approve the Engineer’s Report, seconded by John Kelly, Jr. All in favor, motion carried unanimously. Consider and Approve the Field Superintendent’s Report; Ken Keller presented the Field Superintendent's Report to the Board. K. Keller stated we are going to upgrade 9th Street lift station from a 4" to a 6" pump. What we will do is install another 8" pump to 16th Street lift station, then take the 6" pump to 9th Street lift station; this will be done in the next couple of months. K. Keller stated there are about 480 manholes; all of them have been repaired except for 15 or 20. All of the manholes that have been repaired are being recorded in the GIS System; it contains all of the repairs and cost. We completed only one water and sewer tap last month. Julie Hall made the motion to approve the Field Superintendent's Report, seconded by Ken Bishop. All in favor, motion carried unanimously. Consider and Approve the Office Manager’s Report; J. Hoffman presented the Office Manager's Report to the Board. J. Hoffman wanted to make the Board aware that she had to transfer monies from the TexPool Operating account to the Amegy Operating account for expenses; operating funds were getting low. Julie Hall made the motion to approve the Office Manager’s Report, seconded by Ken Bishop. All in favor, motion carried unanimously. Consider and Approve Second Quarter Investment Report Ending June 30, 2010; Julie Hall made the motion to approve the Second Quarter Investment Report Ending June 30, 2010, seconded by Ken Bishop. All in favor, motion carried unanimously. Discuss and Approve Assistance to Galveston Sheriff’s Department; J. Manchaca stated we need to try to increase the number of Sheriff's Patrols and would like to put a building at the District's Water Office for the Sheriff's Department as a Substation. The cost would be approximately $240 a month. J. Manchaca made the motion to approve installation of a substation at the District's Water Office for the Sheriff's Department, seconded by John Kelly, Jr. All in favor, motion carried unanimously. Discuss and Consider a Date for the Workshop Meeting; J. Manchaca stated since T. Kennedy is not present he didn't think we should pick a date without knowing everyone's schedule first. J. Manchaca asked J. Hoffman to pick a date and email it to all of the Board Members and find out if and when all will be available. There was nothing to approve. Recess into Executive Session Pursuant to Section 551.071/551.072 and 551.074 of the Texas Government Code; Recess into Executive Session at 8:25 pm. Return to Regular Session and Act on Matters Discussed in Executive Session; Returned to Regular Session at 8:44 pm and acted on matters discussed in Executive Session. There were discussions only, nothing to approve. Adjourn Meeting; Ken Bishop made the motion to adjourn the meeting at 8:44 pm, seconded by Julie Hall. All in favor, motion carried unanimously.
Approved: Attest:
John Kelly Tyson Kennedy Vice President, Board of Directors Secretary, Board of Directors |